AI workflow consultancy · for UK small businesses

Find the admin that costs you most. Then take it off your desk.

We find the one task that eats most of your week, build a practical AI workflow for it inside the software you already use, and leave you with a plain-English playbook. Fixed price, and you pay the balance only when it works.

Get your free AI Readiness Score · 3 minutes

Accountants, payroll & HR → Solicitors & architects → Estate & letting agents → Trades & construction →

Or book a free 20-minute call · see how it works

Built for owner-run UK businesses: accountants, bookkeepers, payroll and HR practices, solicitors and architects, estate and letting agents, and trades. Fixed prices. No jargon. No retainer required to start.

What the 20 minutes covers

1How work movesWhat comes in, who touches it, where it slows down.
2Where the friction isThe tasks eating evenings and stalling growth.
3The clearest winOne opportunity, picked for commercial upside, not novelty.

Why now

Everyone's tried AI. Almost no one's put it to work.

Adoption has crossed the tipping point, but trying a chatbot once is a long way from an AI-powered business. That gap between dabbling and doing is exactly where we work.

54–77%

of UK and US small businesses have now used AI in some form (BCC/Atos 2026; Goldman Sachs, Jan 2026)

76%

of AI-using firms are still “AI novices”, using isolated tools rather than workflows embedded in how the business runs (OECD)

50%

of SMEs say their team lacks the skills to use generative AI effectively, the single biggest barrier (OECD)

The pattern we see on almost every call: the tools have been tried, a partner or manager has seen what's possible, and nobody has had a free week to turn that glimpse into something the whole team actually uses. That's not a knowledge problem we solve with a workshop. It's a build, done with you, in your business.

What we do

We make your business work smarter. Then we put AI to work on top.

We start with the technology and software you already have, fix how work moves through it, and only then add AI. Every step is checked, and you decide what a person signs off.

01
Your business today

Understand your business

We learn how you work today: the technology and software you use, who does what, and how information moves between them.

A clear picture
02
Your business today

Find where it slows down

We pinpoint the stoppages: re-keying, chasing, waiting, the jobs that fall between systems and the mistakes that follow.

The real bottlenecks
03
Workflows

Build workflows that run

We connect the tools you already have into reliable workflows, using AI where it helps, and set them running automatically.

Time back every week
04
The AI layer

Add AI agents

On top of those workflows, AI agents take on real work: answering enquiries, following up leads and finding better ways to reach new customers.

More business won
05
The AI layer

Keep a person in charge

Every agent works inside guardrails. You choose what goes out automatically and what a person approves first.

You stay in control
Guardrails

AI agents are virtual employees. So their work gets checked, like anyone's.

Nobody lets a new starter send their first quote unread, and a good consultant has their work signed off. AI agents are no different. We set them up so mistakes and made-up answers are caught before a customer ever sees them.

  • 1Rules. Each agent has a clear job: what it can do, what it can't, and which of your systems it can touch.
  • 2Checks. Every piece of work is tested against your own data, prices and wording before it moves on.
  • 3Approval. You choose what goes out on its own and what waits for a person to say yes.

The process

One path. Five steps. Each one earns the next.

No strategy decks, no lengthy onboarding. You'll have something running in your business within weeks of the first call.

01

Discovery Call

We map how work actually moves through your business: what comes in, who touches it and where it slows down.

Free · 20 minutes
02

Opportunity Map

We pick the one opportunity with the clearest commercial upside and write it up in plain English.

Included
03

Build & Pilot

We build and test a focused AI workflow inside your own tools, with your team, on your guardrails.

£1,500 fixed · larger from £2,000
04

Playbook

A short, plain-English guide and walkthrough recording, so your team can run it without us in the room.

Included
05

Grow

We keep it tuned and look for the next opportunity, for as long as you want us to.

From £150/month
Free guide · how it actually works
See what happens between "an email arrives" and "job done".
Guide - How AI workflow integration works · PDF · 4 pages · no form

Who it's for

Built around two kinds of business we understand well.

Professional & Financial Services

Solicitors, architects, accountants, bookkeepers, payroll and HR teams

Client onboarding, meeting notes, first-draft letters and compliance chasing eat the hours you could be billing or spending with your family.

  • Client intake & onboarding, drafted and chased automatically
  • Matter intake and planning paperwork prepared for a professional to check
  • Meeting notes turned into action lists in minutes
  • First-draft letters, reports and proposals
  • Payroll changes and staff queries collected and answered
Professional services (solicitors & architects): get your free AI Readiness Score → Financial services (accountants, payroll & HR): get your free AI Readiness Score →
Property, Trades & Construction

Estate & letting agents, builders, electricians, plumbers

A quote that goes out two days late is a job that goes to someone faster. Evenings disappear into admin after a full day on site.

  • Instant response to new leads and missed calls
  • Faster, more consistent quoting and estimating
  • Scheduling, reminders and compliance paperwork off your desk
Estate & letting agents: get your free AI Readiness Score → Trades & construction: get your free AI Readiness Score →
Illustrative example ~1 day/week

Reclaimed per partner, during their busiest quarter. A hypothetical scenario based on the workflow types we build.

A four-partner accountancy, buried in onboarding admin every January–April

In three weeks, a workflow was built and piloted that drafts client onboarding packs, chases missing documents automatically, and flags anything that needs a human eye before it goes out. The team kept their existing tools and client portal; the workflow simply did the chasing nobody had time for.

Pricing

Fixed price. No open-ended billing.

Every Build includes the Opportunity Map and the Playbook, so you're not paying extra to understand what you bought.

Quick Win

£1,500 fixed

A single workflow automation, such as lead response, an intake form or a meeting-note pipeline, built on tools you already use. Working in about two weeks. You pay the balance only when you've signed it off as working.

Standard Build

£2,000–£3,500

A custom mini-app or multi-step workflow with light integration across your CRM, inbox or calendar, plus team training.

Full Workflow Build

£3,500–£5,000

An end-to-end process rebuild across two or three connected tools, with a staff handover session and 30 days of tuning.

Maintain: £150–£300/moMonitoring, updates, a monthly check-in call.
Grow: £400–£750/moMaintain, plus one new workflow scoped and built each quarter.
Partner: £900–£1,500/moGrow, plus priority access and a quarterly friction-map refresh.

Not sure which task to start with? The AI Opportunity Assessment (£495) is a 90-minute review of three to five tasks with a ranked roadmap report, and the full £495 is credited against a build ordered within 90 days. All prices exclude VAT.

Download Claromai - Price card (PDF)FAQ - costs, security, integrations and human oversight

Free guide · not ready for the score yet?

Your week, minus the jobs you dread.

A free guide to the routine tasks quietly eating your week, with a simple way to put a cost on one of them.

Cover of Guide - 10 business tasks you could stop doing manually

Guide - 10 business tasks you could stop doing manually

PDF · 5 pages · free

  • Ten everyday tasks a workflow can take on
  • A simple way to cost one in pounds
  • Your first step, without spending a penny

The guide opens straight away. See our Privacy Policy.

Get started

Twenty minutes could hand you back your evenings.

Tell us a little about your business and what's eating the most time right now. We'll come back with a time for a free, no-pressure call.

Or call us on 020 8064 0269, or email hello@claromai.com